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JOB DESCRIPTION Job description is a written statement showing job title, tasks, duties and responsibilities involved in a job. It also prescribes the working conditions, hazards, stress and relationship with other jobs. Thus, a job specification contains the following information: 1. Job title, code number, and department / division.
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| JOB SPECIFICATION Job specifications, also known as man or employee specifications, is prepared on the basis of job specification. It specifies the qualities required in a job incumbent for the effective performance of the job. Basic contents of a job specification are as follows: 1. Personal characteristics such as education, job experience, age, sex, and extra co-curricular activities. Various contents of a job specification can be prescribed in three terms: (1) essential qualities which a person must possess;
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Based on job description and job specification, employing organizations insert advertisements in newspaper, other publications, internet etc. in order to minimize the size of the advertisements, most of the organizations prefer to include various contents of the job description and job specification only briefly; the details of such contents may be mentioned in the application forms to be filled-in by the prospective candidate or may be communicated to the candidate at the time of interview. In cases where candidates are selected not for specific jobs but for a pool of jobs like IAS, PCS, etc. in government service; management trainees in business organizations; probationary officers in commercial banks/financial institutions, etc.; positions existing in various ministries/departments, business functions (production, marketing, finance, human resource, etc.) are notified. If you look at the content of a job specification, you will find that various qualities that a job incumbent should possess may be divided into two broad categories: technical qualities and behavioral qualities. Technical qualities consist of knowledge and skills related to ‘how a job should be performed’. Knowledge refers to the possession of information, facts, and techniques of a particular job. Skills refer to the proficiency required to use the knowledge to perform the job. Generally technical qualities are job specific, that is, technical qualities which are relevant to a particular job will not be relevant to another job if both jobs differ significantly. Behavioral qualities are not job-specific but are of universal nature and are applicable in most of the jobs. A must read page for every job description manager and also job description assistant alongwith job description director in any company or organisation.
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